Season Definition

Menu to define your season schedules and create the time intervals (peak, high, mid, low season, Christmas, Easter, etc.) with their corresponding dates.

The rental price depends on the period during which the accommodation is rented. These rental periods must be defined and entered in a schedule. To avoid entering all the season data for each accommodation, we will take advantage of this menu to create standard tables and schedules.

We differentiate between rental seasons:

• For the tenant: ‘Sales’-season (what the tenant pays)
• For the owner: ‘Purchase’-season (what the owner receives)

In the management menu, you can later find the balance of the rental and purchase, under which you will see an overview of your income, the owner’s profits, and the results. Multiple season definitions can be created for multiple groups of accommodations.
Under each season definition, you must indicate if there are fixed arrival and departure days, and whether or not prices are quoted per day or per week.

Attention:
You only fill in the season data here. Actual rental prices are filled in under the accommodation itself (see Prices). Those will appear on the website(s) and will be calculated upon a customer’s request for a quote on the total rental price.

Creating a season:

Make sure you know in advance on which dates the rental prices change. Write them down first to avoid any confusion while entering the data. Give a name for the season definition and enter it in the “Season Name” field. For example, “Houses Ibiza” and indicate whether the season is a “Purchase” season (dates for the purchase prices, for the owner) or a “Sales” season (dates for prices for the customer). You will make both a Purchase as well as a Sales version for each season you create.

Now, indicate if you will fill in the price per day, per week, or per month in the accommodation, and whether or not there is an obligatory arrival/departure day (changeover day), and if so, which day. You can also elect to use GAP control.

Click on “Save”. The newly created season definition appears in the list.

Click here to edit dates.
Click here to enter seasons, edit them, or fill them in.
“Sales” seasons have this additional icon: “Edit changeover day”. This menu works the same as that of the airco and heating menus.
Click here to determine time periods within which an obligatory arrival/departure day is in effect.
Outside this day, any arrival/departure can be elected at will. For example, if you wish to have Saturday as your arrival/departure day for the entire year, enter the entire year. It can also be that you only wish to have an obligatory arrival/departure day during the high season, leaving more flexibility during the rest of the year.

If a customer now wants to place an option or a booking via the internet in a period during which an obligatory arrival/departure day is in effect, and the customer chooses a different day, the system will show a message informing the customer which day is the obligatory arrival/departure day for that period. The customer can now adjust his dates or choose from the options that the system presents.

Note: In case you do not fill in any dates here, the customer can book online during any given day.

Filling in season intervals:

Click on , which will open a window. Here you fill in the dates for the various seasons (see example below). Click on “New Interval”, and a new line will appear with a beginning and ending date.

Click on to adjust the dates and choose which season this change will apply to, with T1 being the highest season, and—depending on the number of different seasons/prices you have determined—T10 being the lowest. In the example, you will see a schedule with 5 seasons. In the same line, you also indicate how many days the minimum rental period is for this season.

Click on to save the data.
Now click on “New Interval” and repeat the previous steps. This way, you can create a year-long calendar based on time periods to which prices are coupled. The image below is an example of a “Sales” season definition, with a total of 5 different price categories:

If the season intervals for Purchase are the same as those for Sales, you can make everything easier by simply copying and pasting. In the overview of the Seasons, “Copy Season Intervals” is listed in the top right of the screen. Click this, choose the season you wish to copy, and then select which destination season you wish to copy to. Click on COPY to confirm this operation.

Note:
Always maintain a minimum of one year, and avoid “gaps” in the year. Gaps mean no prices, and if there are no prices, online booking becomes impossible. A price on an accommodation is a prerequisite for publication. Start on the day you begin using I-Rent and go as far as possible into the future.
A season schedule has no limit. The next rental season, you can continue adding data without limit. So, you don’t have to make a new Season Definition every year/season. All accommodations linked to this season are directly up-to-date.

The date listed under “End” is ALWAYS the beginning date for the next interval. This is because the date a tenant leaves can also be the date a new tenant arrives and moves in.