Payment Calendars

You only have to enter once, how and when a customer should pay. Define a method of payment and when each percentage must be paid by, after which the payments will automatically be calculated per booking and placed in the contract.

Example:
If you would like 30% of payment to be rendered immediately and the remaining 70% a month before arrival, you must define 2 calendars: one for customers who book more than a month before arrival, and one for customers who will be arriving within a month. The latter group will then be required to pay the entire sum at once.

Calendar 1. Customers who book more than a month before arrival
Click on “New Calendar” => a new line appears. You can name the calendar. This name is only for internal use. For example “More than 30 days”.
Click on to open and edit the new calendar. You can enter up to 4 payments. In our example, we will use 2: the 30% payment and the 70% payment.

Check on Payment Nº 1, after which you can choose between:

• When Booking
• …. Days Before Arrival
• Upon Arrival

In our example, we will click on “When Booking” and fill in a percentage for initial payment: 30.
Now, check Payment Nº 2 and click “Days Before Arrival”, and fill it in with the number of days: 30 (the second and last payment should thus be paid 30 days before arrival). Finally, fill in the remaining percentage: 70.

Click “Save” to store these settings.

Calendar 2. Customers booking within a month of arrival
Click on “New Calendar” and edit it. You can specify your own name for the calendar. This name is only for internal use. For example “Less than 30 days”. Under “days”, you can determine how far in advance of arrival this calendar is valid. In this case, it is 30 days.
Click on to enter percentages.

In this example, whenever a customer books within 30 days of arrival, he or she will be required to pay the entirety of the sum. Therefore, there is only 1 payment. Click on Payment Nº1, “When Booking”, and fill in the percentage: 100. Click “Save” to save this calendar.