Company Extras

In addition to a rental price for the hiring of a holiday accommodation, there are often also extra costs. Some are mandatory, and others are optional. In addition, there are costs that apply to all, while others are dependent based on the type of accommodation or rental period.

This section is designed to make the calculation of extras easier at the time of booking. You can specify extras that are calculated per day, per person, per booking, or even per season, so that it is clear to the customer which cost obligations, if any, are applicable, in addition to which optional extras the customer might wish to add. These extras are subsequently added directly online to the final price.

There are 2 types of Extras. It is important to determine ahead of time where you will enter each Extra:

• Company Extras
  (found under ‘Administrator’ => ‘Parameters’ => ‘Company Extras’)
  Company Extras are those general extra costs for your company that are passed on to the customer and that are always the same price. These (may) apply to all accommodations/bookings, such as for example the reservation costs, the hire of a child bed, airport service, etc.
• Extras
  (found under the accommodation itself; highlight the name of the accommodation and right click => Extras)
  Extras are those extra costs that are linked to the accommodation. These costs are entered specifically for the accommodation itself because the sum depends on the size and type of accommodation, such as for example the final cleaning service, airco/heating costs, as well as placing an extra bed, surcharges for pets (as not every accommodation will by default allow extra beds or pets).

Company Extras

For Company Extras, go to ‘Administrator’ => ‘Parameters’ => ‘Company Extras’.

Here you see the overview of the Company Extras. You can edit the information by clicking on . Should you wish to remove a Company Extra, click on .

New Company Extra

To add a Company Extra, click on ‘New Extra’. On the screen that appears you can choose:

• Use System’s Template An extra that is already present in the I-Rent system.
• Blank Extra Create a new extra

Once you have made your selection, click “Create!”, and you will be able to adjust the extra according to your needs.
If your browser is behaving as if “nothing is happening”, check to see if this screen hasn’t been blocked by your browser, any toolbar you might have installed, or a popup blocker. Sometimes you will get a message alerting you to this fact on the top of your screen. Usually, it is enough to add I-Rent to your white-listed pages, under Internet Explorer’s settings.

Filling in the menu that appears:

• Name Name of the extra
• Type The type of the extra
• Obligatory Check this box if the extra is obligatory for every booking
• Calculation The method of calculation of the extra:
  • Per Booking
    The extra is calculated on a per-booking basis.
  • Per Day
    The sum is calculated based on the number of days booked.
  • Per People
    The sum is calculated based on the number of people that will be occupying the accommodation for that reservation.
  • Per Person and Day
    The sum is calculated per person and per day.
  • % of the Rental Amount
    The extra is calculated as a percentage of the total booking price.
  • Per Accommodation people
    The sum is calculated based on the maximum occupancy of the accommodation, irrespective of how many people will actually be staying.
  • Per Week
    The sum is calculated per week.

• Payable Payment is due:
  • When Booking
  • Upon Arrival
  • Upon Departure

• Apply when I’m Here you can indicate which function is applicable:
  Agent: the extra is applicable to bookings for which you are the agent, irrespective of who manages the property; for example, the reservations costs. Whether you make a booking for one of your own accommodations or as an agent for another accommodation under the management of a cooperative third party, the reservations must still be paid.

  Administrator: the extra is only applicable to accommodations that are under your management. Irrespective of who makes the booking, your accommodations will have this extra cost; for example, a child bed. The price of a child bed as an extra can be more expensive or cheaper at another company.

• Maximum Quantity The maximum quantity that can be “ordered”. For example: a maximum of
  3 children’s beds.
• Amount(€) The amount of the extra. Keep in mind that this sum includes any applicable VAT. You can determine the VAT under the next item.
• Percentage of VAT included(%) If you calculate VAT for the extras, you can indicate the percentage of that VAT that is included in the price mentioned in item above, here.

Next to the flags, you can add a description in various languages. This text will be used by the website(s).

Click ‘Save’ to store your changes.

Your Extra is now in the list of Extras (click Refresh if you don’t see it).